Today, in a fast paced world of publishing, where you have to distribute your content to multiple channels, good organization and bullet proof workflow is essential. There are numerous tools out there that can help you and one of those is publishing planners and digital flatplans. One such solution is PagePlanner.
Bad organization can affect your workflow. Does your team work together well or does it scramble to reach deadlines? Does it spend a lot of resources on trivial details? Can it be more efficient?
First, you have to analyze your current workflow. Who does what, when and for how long? How many resources do you use in correcting mistakes or doing things twice?
Then you have to set you workflow goals. They should be clear and measurable. Ensure your software and systems support your workflow.
What is PagePlanner?
PagePlanner is a tool that will help you with all these concerns and it helps magazines and contract publishers create and manage content more effectively. It streamlines workflows and increase collaboration between team members.
PagePlanner is a flatplanning tool and intuitive text editor which is fully integrated by two way synchronization with InDesign so you can produce content to multiple channels and keep costs down. It provides a total overview of one or more production processes.
It can be used by every member of your team – from designers, journalists, and editors to production managers and assistants.
Faster and easier design processes
Designers have the ability to create content only once and then use it in multiple channels. For example, designed page intended for a print magazine can instantly be converted and exported to your publications’ web pages. PagePlanner is easily integrated with advertising systems, image management systems, web management systems and popular tablet solutions.
Designers setup InDesign templates and snippets rather than starting layouts from scratch every time. Recurring elements are automatically placed on each page or spread. The snippets are selected in PagePlanner and the layout will rearrange according to the snippet selected.
PagePlanner is communicating with InDesign and vice versa, so that designs can be optimized. Each time you make a change in either program, it will be updated and shown in the flatplan. At the end, print files are created in seconds, according to your presets.
Less steps in the workflow
Journalists and editors have the ability to write their own text directly into PagePlanner’s text editor or add it in directly from a Word document. The text is automatically placed in the predefined layout saving designer’s time.
Text overflow will be automatically signaled so it can be shortened and preview functionality provides greater accuracy and consistency. Other predefined text fields like headings, subheadings, picture captions or other text fields can be completed the first time without having to go back and revise the text. The principle ‘get as much correct, as early as possible in the workflow’ applies here.
Time saving and efficiency for production managers
PagePlanner keeps files listed and organized so you avoid sorting through numerous emails and sending large files. Each section, article or story can be assigned to a team member or a team. All of this improves productivity by making information accessible to the people who need it, when they need it.
My Tasks function gives an overview of tasks completed or still in progress and keeps everything on track. The dashboard helps production managers to quickly see each person’s workload and their total time available. To-do lists and notifications keep other team members informed so that the things can run smoothly and color coding can be used to track the progress of various tasks.
How much easier can it be?
Producing magazines and content for many channels and meeting changing audience demands is a continuous challenge. Take a look at how time is used during production, discuss one-on-one with the team what works well and what could be improved, and explore ways different tools can help you automate processes. You may be surprised how much easier it can be.